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Re: [etkn-forum] FW: 1st Draft and Original Invitation

To: "'Eastern Transportation Knowledge Network'" <etkn-forum@xxxxxxxxxxxxxx>
From: "Carol Paszamant" <Carol.Paszamant@xxxxxxxxxxxxxxx>
Date: Thu, 29 Jul 2010 16:02:11 -0400
Message-id: <4C51A603020000DC00051A63@xxxxxxxxxxxxxxxxxxxxxxxxxxxxx>
If you can stand a DRAFT ETKN E-Mail Invitation (3), I would recommend the 
following changes:      (01)

- substitute "departments of transportation (DOTs)" for "DOTs" in second 
- maybe list the criteria for levels of membership.  I included below slightly 
shortened versions of the ones listed in our bylaws (it's unclear what the 
difference is between an affiliate and a friend), and these differ from the 
list of minimum requirements which appears at the bottom of the Membership page:    (02)

"Minimum Requirements for Membership: Organizations applying for membership in 
the ETKN should:     (03)

"Be involved in transportation research and/or practice. 
"Have library or information services, or a related department with an 
accessible collection of transportation information resources available to ETKN 
"Have cataloged or systematically organized collections. 
"Be willing and able to provide access to local collections and services. 
"Designate a representative responsible for communicating with other ETKN 
members."    (04)

I also took out the last sentence about the Transportation Librarians Toolkit 
pending further determination of availability, and substituted a basic offer of 
more info and invitation to contact us.    (05)

Carol    (06)

>>> "Matis, Lynn" <LMatis@xxxxxxxx> 7/29/2010 1:31 PM >>>
I just found the edited version of Carol's  *(in her words, it's a less 
Hallmark version): (Also note that, previously, we were going to send  our 
replies with a  Transportation Librarian Toolkit which we would have to check 
if that option is still available, ie. Whether we could get extra copies.)    (07)

DRAFT ETKN E-Mail Invitation (2)    (08)

Dear Transportation Practitioner:    (09)

We would like to extend an invitation for you to join the Eastern 
Transportation Knowledge Network (ETKN).    (010)

ETKN is a group of transportation libraries and information service providers 
located at state departments of transportation (DOTs), universities, and 
associations in the eastern U.S.  Interested in the coordination of 
transportation research, we have recently formed to improve our libraries' 
services.    (011)

ETKN was created to support our transportation information infrastructure.  It 
is especially important now that we preserve and access this crucial 
transportation-related information as the nation currently invests in our 
bridges, highways, transit, and railroads and airports.    (012)

We hold bi-monthly meetings by telephone, thereby avoiding the need for 
frequent out-of state meetings.  We have found success in gathering information 
and coordinating with fellow members and the National Transportation Library. 
By collaborating as members as a network, we have increased our access to 
specialized information and increased the value and quality of our services.    (013)

Our newly created website at outlines the membership criteria 
for any level of membership:    (014)

Full Member - Any entity with an organized collection of transportation related 
documents and a staff to access and share said collection, and located within 
AASHTO Regions 1 and 2.  Full members shall have full voting status.    (015)

Affiliate Member - Any entity with a substantial stake in the transportation 
community, with or without an organized collection, located within AASHTO 
Regions 1 and 2.  Affiliate members may contribute to discussions but will not 
be able to vote.    (016)

Friends - Anyone interested in observing the developments and initiatives of 
the ETKN in order to further the development of their transportation-related 
organization located within AASHTO Regions 1 and 2. While friends do not have 
voting rights, they are encouraged to participate in discussions, attend 
meetings, and communicate and collaborate with all other members of the network.    (017)

Essentially, all you need to join is a transportation collection and a 
willingness to participate.    (018)

If you are considering joining or just want more information, please feel free 
to contact me or any of the other officers listed on the site.    (019)

Sincerely....    (020)

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