Collaborative Expedition Workshop #63, Tuesday and Wednesday, July 17-18, 2007 at NSF    (3MI5)

Building the Way Forward Together: Towards Stable Meaning and Records Preservation in Information-Sharing    (3MI6)

Workshop Purpose    (3MID)

The purpose of the workshop is to envision greater possibilities for robust cyberinfrastructure to accommodate routine public record-keeping, as well as agile responsiveness in the event of regional or global disasters. Participants will share lessons learned from virtual organizations (informal to formal, non-government to multi-government), employing the quality record-keeping needed for trust in relationships. The workshop will open up dialogue and facilitate "bootstrapping" among multiple communities committed to advancing records management capacity for electronically stored information. The workshop supports information exchange among Federal Enterprise Architecture improvement activities advancing citizen-centric government in 2007.    (3MRB)

"The horror of that moment, " the King went on, "I shall never, never forget!" "You will, though," the Queen said, "if you don't make a memorandum of it." Lewis Carroll, Through the Looking-glass, from Records, Computers and the Rights of citizens, Report of the Secretary's Advisory Committee on Automated Personal Data Systems, July, 1973    (3MQA)

Workshop Questions    (3MQ1)

a) Successful self-organizing, global volunteers (i.e.Tsunami wiki, Ontolog Forum),    (3MIF)

b) information management practitioner communities including (ontologists, researchers, economic development specialists, records managers, and librarians) advancing sound approaches for electronically stored information (i.e. Data Reference Model, NASA, NARA, World Bank) and    (3MIG)

c) Open Standards bodies (i.e. OMG, OASIS, W3C)    (3MIH)

Day Two of the workshop will draw on the findings of Day One and focus on "bootstrapping" among contributing communities that are advancing records management capacity for electronically stored information including:    (3MQ5)

AGENDA: Day One, July 17    (3MIJ)

8:30 am - Check-in and Coffee    (3MIK)

8:45 am - Welcome and Introduction    (3MIL)

SusanTurnbull, GSA and Co-chair, Emerging Technology Subcommittee and Co-Chair, Social, Economic and Workforce Implications of IT CG    (3MIM)

Robert Chadduck, Principal Technologist, Electronic Records Archives Program, National Archives and Records Administration    (3MUO)

9:00 am - Participant Introductions: What is your Sense of Purpose in Relation to the Overall Workshop Goals?    (3MIN)

9:30 am - Potentials and Realities: Opportunities and Challenges of Virtual Organizing for Humanitarian Response    (3MIO)

11:00 am - Break    (3MIS)

11:10 am - Virtual Organizing to Achieve Shared Understanding and Advance Records Management    (3MIT)

12:30 pm - Networking Lunch (60 min. - on your own)    (3MIX)

1:30 pm - Advancing Stability in Public Cyberinfrastructure: Records, Archives, and Transparency    (3MIY)

3:00 pm - BREAK    (3MJ2)

3:15 pm - Break-Out Session    (3MJ3)

/Workshop_07_17_2007_BreakOutGroup_One    (3MJ4)

/Workshop_07_17_2007_BreakOutGroup_Two    (3MJ5)

/Workshop_07_17_2007_BreakOutGroup_Three    (3MJ6)

4:00 pm - Report Out of Break Out Groups    (3MJ7)

4:30 pm - ADJOURN AND NETWORKING    (3MJ8)

AGENDA: Day Two, July 18    (3MJ9)

8:30 am - Check-in and Coffee    (3MJA)

8:45 am - Welcome and Introduction    (3MJB)

SusanTurnbull, GSA    (3MJC)

Robert Chadduck, NARA    (3MUP)

9:00 am - RMSC Vision and the Contribution of Interagency Records Management Service Project Team (19 agencies) - Daryll Prescott, on detail OMB FEA-PMO    (3N7O)

9:30 am - RMS CoP Activities and Resource Guide, Larry Johnson, Leader, OMG Government Task Force    (3MJF)

Joint Records Mgmt Service (JRMS)    (3MVH)

Overview of OMG/MDA process as it relates to Records Management, the Government Domain Task Force, the potential of composite services and the concept of communities of communities    (3MR8)

Use of "Functional Requirements, Attributes, and Unified Modeling Language Class Diagrams for Records, Management Services document,    (3MJO)

Development of OMG MDA Models (Computer Independent Model, Platform Independent model, and a Platform Specific model)    (3MJP)

Development and use of RMS Business Use Case    (3MJQ)

10:10 am - Use of ET.gov, CORE.gov, and SOA governance process to facilitate RMS Adoption, Mel Greer, Records Management Service Community of Practice (http://et.gov, http://core.gov)    (3MQX)

10:40 am - BREAK    (3MQG)

10:50 am - Records Management Capability Maturity Model (CMM) - Ed McCeney, Department of Interior    (3MLL)

11:05 am - The Role of Ontology in Records Management - A Panel from the Ontolog Forum:    (3MVB)

PeterYim (ONTOLOG; CIM3), moderator    (3MPZ)

Vocabulary, Ontology and Specification Management at OMG, ElisaKendall (Sandpiper Software),    (3MVE)

Standards for Long-Term Retention of Digital Information: Can Ontologies Help?, JoshLubell (NIST)    (3MVG)

Ontology Applications for NSF Records Management, FrankOlken (NSF)    (3MVF)

Ontologies Can't Help Records Management or Can They?, LeoObrst (MITRE),    (3MVC)

Records Management Ontologies, DeniseBedford (World Bank),    (3MVD)

12:30 pm - Networking Lunch (60 min. - on your own)    (3MQH)

1:30 pm - E-Discovery and E-Recordkeeping: The Litigation Risk Factor As A Driver of Institutional Change, Jason R. Baron, Director of Litigation, National Archives and Records Administration    (3MQZ)

2:15 - Discussion and formation of Break-out groups, Daryll Prescott, on detail OMB FEA-PMO, Larry Johnson    (3MJ3)

/Workshop_07_18_2007_BreakOutGroupUseCase_One    (3MRM)

/Workshop_07_18_2007_BreakOutGroupUseCase_Two    (3MRN)

/Workshop_07_18_2007_BreakOutGroupUseCase_Three    (3MRO)

3:30 pm - Report Out from Break Out Groups    (3MJR)

4:15 pm - ADJOURN AND NETWORKING    (3MJS)

Collaborative Expedition Workshop Series Background    (3MJT)

Purpose and Audience: The GSA Office of Intergovernmental Solutions leads monthly Collaborative Expedition workshops to advance the quality of citizen-government dialogue and collaborations at the crossroads of intergovernmental initiatives, Communities of Practice, Federal IT research and IT user agencies. The workshops seek to advance collaborative innovations in government and community services such as emergency preparedness, environmental monitoring, healthcare and law enforcement.    (3MJU)

The workshops serve individuals from government, business, and non-government organizations to practice an emerging societal form, Communities of Practice (CoPs) or Communities of Interest (CoIs), that augment Government project teams, in a manner responsive to the Citizen-Centric Government goal of the President’s Management Agenda and the Public Information Access provisions of the E-government Act of 2002.    (3MJV)

Each workshop organizes participation around a common purpose, larger than any institution, including government. By learning how to appreciate multiple perspectives around potentials and realities of this larger “purpose”, subsequent actions by individuals representing many forms of expertise, can be better expressed in their home and collaborative settings. By centering around people and the "whole system" challenges they organize around, IT design and development processes can mature with less risk and greater national yield of breakthrough performance.    (3MJW)

Joint workshop sponsors in addition to GSA, include the Architecture and Infrastructure Committee and Best Practices Committee of the Federal CIO Council, and the National Coordination Office for Networking and Information Technology Research and Development, Social, Economic and Workforce Implications of IT and IT Workforce Development Coordinating Group. These organizations value this “frontier outpost” to open up quality conversations, augmented by information technology, to leverage the collaborative capacity of united, but diverse sectors of society, seeking to discover, frame, and act on national and international potentials.    (3MJX)

Resources    (3MJY)