Collaborative Expedition Workshop #34, August 17, 2004, at NSF    (1PC)

Harvesting Best Practices Using Communities of Practice: Enterprise Architecture    (1PD)

1. Purpose/ Description    (1PE)

The President's Management Agenda (PMA) requires all federal agencies to transform the roles and relationships among people, processes, and technology in order to become a citizen-centered government. The PMA emphasizes bringing value and productivity results to citizens, businesses, and public managers. The purpose of this workshop is to build on strategic priorities of the CIO Council's Best Practices Committee and Architecture and Infrastructure Committee that align with the PMA. This workshop will provide an orientation to these priorities relative to the Solutions Exchange, Enterprise Architecture, and Communities of Practices. Future workshops will build on the strategic relationships among these drivers of managed change. For example, how can best practices from Enterprise Architecture (EA) leverage the public dialogue and public service delivery goals of Communities of Practice (CoPs) implementing the President’s Management Agenda?    (1PF)

Questions for the August workshop include: What is the purpose of Best Practices? How should Best Practices be framed to optimize value? What is the role of Communities of Practice (CoPs)? How could EA Best Practices be leveraged among CoPs to address urgent requirements for agile information sharing? Will CoPs be early adopters of open standard, semantic technologies (RDF, OWL) that "distill" the context-aware data needed by people and machines in complex, service-oriented environments?    (1PG)

This workshop will demonstrate an organizing process that can be employed anytime a purpose cuts across organizational boundaries. This is timely for workshop participants who have come to appreciate that building trusted relationships is the essence of eGovernment.    (1PH)

Date/ Venue/ Logistics    (1PI)

Attendees    (1PX)

Agenda    (1PZ)

I. Orientation    (1Q0)

8:00 a.m. - Check-in, Box Lunch Order ($8.00/person) and Coffee    (1SF)

8:30 a.m. - Organizers’ Welcome and Introduction    (1QT)

SusanTurnbull, GSA, Emerging Technology Subcommittee and co-chair Social, Economic and Workforce Implications of IT and IT Workforce Development (SEW) Coordinating Group,    (1Q1)

BrandNiemann, EPA, Emerging Technology Subcommittee and co-chair, Semantic Interoperability Community of Practice,    (1SP)

RickMurphy, Rick, JayPeltz, Federal Connections.Org and    (1SS)

AlexPavlak, Thales Research    (1SR)

8:50 a.m. - The Solutions Exchange    (1Q2)

Introduction to the Vision for the CIOC Solutions Exchange, Bill Piatt, Unisys, representing Carlos Solari and Dave Wennnergren, co-chairs, of the Best Practices Committee    (203)

9:10 a.m. - Exchange of Knowledge Between Public and Private Partners    (1Q4)

II. Listen to Practitioners    (1Q6)

9:30 a.m. - Learning How to Transform EA Practitioner Experience into Community Understanding of Exemplary Practice How can we improve the discovery, arrangement, and use of enterprise-level knowledge elements? RickMurphy, Moderator    (1Q8)

AndyHoskinson, Director of Enterprise Architecture Development for UNISYS Global Public Sector Solutions - EA Knowledge Discovery    (1W5)

DanEllis, Vice President, Software Performance Systems Expert Systems for Architectural Decisions    (231)

10:20 a.m. - Break    (1QV)

10:35 p.m.- Engaging through Communities of Practice to Share Strategic Knowledge and Navigate Experience Gaps: How is IT sharing and Knowledge sharing conducted today in exemplary settings?, RickMurphy, Moderator    (1QX)

PeterGroen, Director, Health Information and Technology Sharing Program, Veterans Health Administration (VHA), Dept. of Veterans Affairs,    (1SE)

PeterGroen/PresentationSummary    (1UB)

HITS Handbook Version 4.0    (20W)

KentCraig, Director of Application Architecture, US Patent and Trademark Office - Knowledge Sharing and EA Coordination    (1S0)

III. Build Community Know-How    (1QZ)

11:25 a.m. - Practicing the Shared Stewardship Needed to Harvest and Seed Best Practices Across Organizations , AlexPavlak, Break-out Session Facilitator    (1R1)

Working lunch (in small groups) to address how to advance strategic priorities, in light of practitioner narratives including: 1) Best Practices Repository, 2) Enterprise Architecture Best Practices and 3) Community of Practice Best Practices Task Template    (22Y)

Draft Breakout Session Summaries    (2UI)

1:30 p.m. - Break    (1RC)

1:45 p.m. - Shared Understanding of promising “Design Seeds” needed to: 1)Buildout a Best Practices Repository for Enterprise Architecture and 2) Cultivate Communities of Practice as Agents for Rapid, Coherent Advancement of EA Best Practices , JayPeltz, Report-out Session Facilitator    (1RF)

Rappateurs from each break-out group will summarize findings, including roles and relationships among Best Practices, Enterprise Architecture, and Communities of Practice: What works? What doesn’t? What needs to be created? What do we need to know? Open discussion to follow.    (1RG)

3:15 p.m. - Adjourn    (1RH)

3:30 p.m. - Networking    (1RI)

Note: Brief organizing meeting for participants interested in post-workshop drafting of summary report will be led by AlexPavlak.    (1RJ)

Draft Executive Summary    (2R2)

2. Collaborative Expedition Workshop Series Background    (1RK)

Purpose and Audience: The GSA Office of Intergovernmental Solutions (OIS) leads monthly Collaborative Expedition workshops to advance the quality of citizen-government dialogue and collaborations at the crossroads of intergovernmental initiatives, Communities of Practice, Federal IT research and IT user agencies. The workshops seek to advance collaborative innovations in government and community services such as emergency preparedness, environmental monitoring, healthcare and law enforcement.    (1RL)

The workshops serve individuals and policy-makers from government, business, and non-government organizations to practice an emerging societal form, Intergovernmental Communities of Practice (CoPs), in light of the Citizen-Centric Government goal of the President’s Management Agenda and the Public Information Access provisions of the E-government Act of 2002.    (1RM)

Each workshop organizes participation around a common purpose, larger than any institution, including government. By learning how to appreciate multiple perspectives around potentials and realities of this larger “purpose”, subsequent actions by individuals representing many forms of expertise, can be better expressed in their home and collaborative settings. By centering around people and the "whole system" challenges they organize around, IT design and development processes can mature with less risk and greater national yield of breakthrough performance.    (1RN)

Joint workshop sponsors in addition to GSA, include the Architecture and Infrastructure Committee of the Federal CIO Council and the National Coordination Office of the Interagency Committee on IT R&D, Social, Economic and Workforce Implications of IT and IT Workforce Development Coordinating Group. These organizations value this “frontier outpost” to open up quality conversations, augmented by information technology, to leverage the collaborative capacity of united, but diverse sectors of society, seeking to discover, frame, and act on national potentials.    (1RO)

A key finding of the past year, is the need to apply emerging technologies (web services, grid computing, and semantic web) to tune up the innovation pipeline with better linkages among business incubators (state economic development programs), innovation diffusion networks (SBIR, angel investors, etc.) and business intelligence centers with quality information about e-government and e-commerce gaps. Many of the agile business components surfacing in the small business innovation world are not easily discovered by e-government managers, resulting in lost or delayed opportunities for both parties.    (22X)

3. Past Workshop Archives, Collaborative Pilots, and Related Resources    (1RP)

4. Upcoming Events    (1ST)