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Re: [etkn-forum] 1st Draft and Original Invitation

To: "Eastern Transportation Knowledge Network" <etkn-forum@xxxxxxxxxxxxxx>
From: "Matis, Lynn" <LMatis@xxxxxxxx>
Date: Thu, 28 May 2009 11:22:04 -0400
Message-id: <014CB6D3B1872947AD56019EB8F196859C1675@xxxxxxxxxxxxxx>

The following is the  draft that I quickly wrote:




DRAFT ETKN E-Mail Invitation



Dear Transportation Practitioner:


We would like to extend an invitation for you to join the Eastern Transportation Knowledge Network (ETKN)


We are a group of specialized libraries interested in the coordination of transportation research.  We have recently formed to improve our libraries’ services.


ETKN was created to support our transportation infrastructure.  It is especially important now that preserve and access this crucial information as the nation currently invests in our bridges, highways, transit, and railroads and airports.


We hold bi-monthly meetings by telephone (no need for an out-of state or out-of-office meeting.)  We have found success in gathering information and coordinating with fellow members and the National Transportation Library. 


Our newly created web-site at  outlines the membership criteria. Essentially all you need to participate is a transportation collection and a willingness to participate. 


If you are considering joining, e-mail us back and we will happily send you a

Transportation Librarian Toolkit, a resource book especially designed for transportation collections.







The following is the original letter of request:


Ken Winter, MLIS

VDOT Research Library

530 Edgemont Road, Charlottesville, VA  22903

Dear :

I am contacting you on behalf of members of the Eastern Transportation Knowledge Network (ETKN), a network of transportation libraries and information service providers located at state DOTs, universities, associations and other transportation agencies.


ETKN formed on November 9, 2007, at a meeting sponsored by the UNC Highway Safety Research Center in Chapel Hill.  At that meeting, 11 librarians representing transportation organizations from the Eastern U.S. (AASHTO Regions I and II) came together as charter members of the ETKN.


By collaborating as members of a network, our vision is to increase the availability of our holdings, reduce operating costs, improve the quality of our services, and leverage group access to unique transportation knowledge and information needed by our patrons.  We hope that by forming productive relationships with each other and with other library networks (namely the Midwest Transportation Knowledge Network and Western Transportation Knowledge Network) we will realize that vision. 


As you may be aware, a series of high-level initiatives over the past five years has resulted in increased interest in the potential of transportation libraries to improve research, business practices and day-to-day decision making by practitioners.  Many discussions have centered transportation library networking activities, resulting in the following documents:

“TRB Special Report 284: Transportation Knowledge Networks: A Management Strategy for the 21st Century”

“Transportation Knowledge Networks: A Draft Business Plan”


It pays to be in a TKN, and our members have identified you and your library as important players in our region.  With that in mind we are inviting you to consider membership in the ETKN. 


Membership is free of charge, is not legally binding, and we believe it will result in increased visibility and support for your library.  In addition, the ETKN regional network is being structured to incorporate “tiered membership” allowing you to decide the most appropriate level of participation for your library.





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