Instructions for the creation of a new archived e-mail forum:  

  [Substitute the name of your community's cwe site below, where it says "COP"

1. The site administrator would create a new list/forum by completing the form page at: http://COP.cim3.net/mailman/create 

2. After the creation, the list owner would want to go in and configure the newly created list/forum by clicking on the corresponding link at: http://COP.cim3.net/mailman/admin 

2.1 Please use all lower case for list names (unfortunately, mailman automatically capitalizes the first letter, after they were created -- therefore, please go into the list admin page and manually change it back to all lower case for the list name.) 

2.2 The list owner would need to add (subscribe or invite) new users by selecting the "Membership Management" link under the list admin "General Options Section" (which would be the first page that shows up after you entered with your admin password.) 

2.3 IMPORTANT: please add/subscribe the system user <mharc@COP.cim3.net> to each and every new list that is created. This enables the archival of the messages that are being distributed by the list. 

3. IMPORTANT: The list owner will then need to inform us <mailto:admin@cim3.com> so that we can configure the server to serve the archived HTML-message pages. For each list/forum, we would need the name, description and address. Example:

Name: cwe-test
Description: forum for system testing purposes
Address: cwe-test@cwe.cim3.net 

Name: cwe-talk
Description: collaborative work environment discussion
Address: cwe-talk@cwe.cim3.net 

Name: cwe-imp
Description: cwe system implementation discussion
Address: cwe-imp@cwe.cim3.net 

3.1 allow us some time (usually hours, but say, max. 2 days) to do the server configuration. The list owner will get a confirmation e-mail back, once the configuration is completed. 

4. You would want to test and confirm that everything is working by sending a, say, Welcome message to that list/forum. 

4.1 archives are picked up every 15 minutes. Therefore, allow some time between your sending out the message, to when you should expect to see it showing up on the message archive. 

4.2 IMPORTANT: note that getting a first message through is actually part of the archive creation process. Therefore, please send that test/welcome message, otherwise, the message archive site and index page will not be created. 

5. E-mail us, if there is any question.

Regards,
CIM3 System Administrator
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Ref:  ppy/new-forum-creation-instructions_20031205a.txt